Property Manager

Description

Summary of Function: Your responsibilities as Property Manager will entail the professional management and administration of the residential rental properties currently under the management jurisdiction of Medallion Corporation. Portfolio may be subject to change during your tenure Management: · Supervise, coordinate, provide leadership to and review the work of assigned staff · Estimate personnel needs and assign work to meet completion dates · Apply organizational policies and assure adherence to departmental procedures · Coordinate schedule changes with the Director and organize departments ensuring that customer service is not compromised in any way · Familiarize employees with established organization procedures, rules and regulations as established by the Director · Evaluate and recommend changes in methods and procedures in assigned area of responsibility · Prepare reports concerning departmental activities as required by the Director · To be cognizant of all governing legislation including, without limitation, Residential Tenancies Act, Labor Relations Act, Fire Code and Occupational Health & Safety Act -Work with Regional Manager to prepare detailed job descriptions for all site personnel to ensure compliance with same and make sure that same are on file with the company’s payroll department; to hire, supervise, evaluate and terminate as may be necessary all site staff; to schedule hourly paid work force so as to maintain adequate safety and security measures· Operations : To administer the activities of the assigned properties in accordance with contractual requirements, including determining, establishing and implementing effective operating procedures Work with the rental consultant and site administrator to ensure the continuity of acceptable resident occupancy of all suites by: coordinating advertising programs comprehensive screening of applicants allocating of duly processed applicants arranging tenant transfers, assignments and special terminations to meet the changing circumstances of resident families To ensure the tenancy agreements and all other documents are correctly prepared and executed and that prospective tenants are interviewed and that the provisions of these documents and the rules and regulations pertaining to occupancy are clearly understood and adhered to To maintain an effective system of rent collection and cash security; to initiate follow-up where payments are not made on the due date and institute and attend legal and collection agency proceedings when necessary. To communicate and deal directly with residents and matters concerning the company as agents for the landlord and provide the views of tenant families to management with appropriate recommendations To ensure compliance with all legislation governing life and fire safety measures and to develop emergency maintenance and emergency evacuation procedures Perform detailed building inspections on a quarterly basis and provide follow-up and completion when required for all deficiencies listed Finance: To fully participate in the timely preparation of adequate budgets for the properties for which the Property Manager is responsible; to reduce and accurately estimate the operating expenses for the properties To operate the properties in accordance with approved budgets as effectively as possible Skills 3 – 5 years experience in a Property Management environment, preferably in residential Computer experience with Microsoft Office, specifically Word and Excel Desire to work with people and the ability to remain customer focused in a fast paced and constantly changing environment Excellent problem-solving abilities and the ability to prioritize tasks in order of importance not only to the task at hand but to the overall goals of Concert Properties Ability to multi-task, delegate and assume responsibility for actions and decisions made Proven leadership skills – the ability to remain positive and motivated in a challenging environment and to set an example to other team members Resourceful, ability to access information needed for sound decision making Ability to remain calm in emergency situations, i.e., flood, fire, eviction of residents Adaptable, organized and flexible – the ability to handle different problems as they occur Desire to be challenged and to deal with a different set of scenarios each day Strategic thinker – the ability to recognize how decisions and responsibilities impact the entire organization of Medallion Ability to read financial statements and have a solid understanding of budgets, a basic business background would be an asset Desire to be self-directed and self-managed, ability to work independently Accountability for actions and how it may affect clients and the professional image of Medallion Excellent listening skills and ability to treat others fairly and consistently