Description
We are seeking an Accounting Coordinator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client’s construction projects. This role is 6 months to start, full-time hours, and involves financial functions, accounting, contract management, purchase order administration, and invoicing, to ensure projects are executed successfully. This person will work remote with the exception of 1 day in-office on Mondays. Responsibilities: Pull contracts from their online system for vendors and suppliers. Ensure compliance with contractual terms, deadlines, and specifications. Maintain an organized repository of all project-related contracts and documentation. Generate and process purchase orders for materials, equipment, and subcontractor services. Track and manage all purchase orders to ensure they align with project requirements and budgets. Prepare and issue accurate and timely invoices to clients, subcontractors, and other stakeholders. Verify invoice accuracy and compliance with contractual terms. Track payments and follow up on outstanding invoices to ensure timely receipt of funds. Maintain organized project documentation, including contracts, change orders, and other project-related files. Assist in the preparation of reports and documentation for project meetings and presentations. Collaborate closely with project managers, subcontractors, and suppliers to ensure effective communication and coordination. Monitor project budgets and spend. Provide regular budget updates to project managers and finance teams. Qualifications: Bachelor’s degree A huge bonus if you are pursuing a CPA or related certification Administrative and accounting experience required. Proven experience in contract management, purchase order administration, and invoicing. Strong attention to detail and organizational skills. Excellent communication skills. Proficiency in using relevant software and tools, such as Microsoft Office, project management software, and accounting software (Coupa and Lucernex or similar programs).
